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Presentation Preparation

Preparation of Posters

The poster board admits posters of A0 size in portrait format (841mm width x 1189mm height). All display material should be prepared in advance. The head of the poster shall include:

TITLE OF PRESENTATION, NAME OF AUTHOR (s), AFFILIATION

The poster should be easily readable from a distance of ~2 m. Use heavy lettering of at least 18-point or larger. Figures, tables, and photographs should also be easily readable from the same distance. Preferably, the poster should be divided into the following sections:

Overview Summary/Introduction/Method/Results/Conclusions

It is advisable to leave details and explanations for face-to-face discussions. The text of all poster displays must be prepared in English; their presentation should also be in English.

Authors are kindly requested to stand in front of their posters for discussion with interested participants during the relevant poster session, as indicated in the Conference Programme. Poster numbers will be placed by the LOC on the poster board before the poster sessions according to the numbering in the Conference Programme.

Material to stick the posters to the poster boards will be provided by the LOC. The poster presenters are kindly requested to remove the poster from the poster board at the end of the poster session.

Preparation of Talks

Presenters should prepare the talk in either .pdf (Portable Document Format), or .pptx (Power Point) formats as a series of electronic "slides" IN LANDSCAPE MODE. The presenter should supply a CD or USB memory with the electronic presentation to the conference projection personnel in the "speaker ready" room, the day before the scheduled session. Speakers on Monday shall provide the presentation during the on-site registration on Sunday or during the first coffee break on Monday.

Note for Windows andnon-Windows users: due to known cross-version and cross-platform incompatibilities of Microsoft products, it is strongly recommended that you prepare always a pdf version of your talk as back-up.

ALL ORAL PRESENTATIONS WILL BE ELECTRONIC AND MUST BE COPIED TO THE "SPEAKER-READY COMPUTER" THE DAY BEFORE THE SESSION IN WHICH THEY WILL OCCUR. PLEASE NOTE THAT PROJECTION FROM INDIVIDUAL LAPTOPS WILL NOT BE PERMITTED.

It is the presenter's responsibility to make sure that his or her "slides" are copied and "play" as desired on the conference computer.

Type of talk

Allotted time

Review talk

40 minutes
(35 min. talk + 5 min. questions)

Invited talk

30 minutes
(26 min. talk + 4 min. questions)

Oral presentation

20 minutes
(17 min. talk + 3 min. questions)

To have your presentation posted on the conference website, you must complete the web release form and turn in to the publications desk at the conference.

The following style suggestions will improve the quality and impact of your presentation, helping you to get your message across.

  • The auditorium is quite large, therefore we strongly recommend the use of big, even oversized lettering for good readability at a long distance (at least font size 18, preferably font size 24 or more).
  • Try to reduce the amount of text as much as possible, only list keywords that aid the public in following the line of argument. Use enumerations.
  • Discuss only one item on each slide, do not lump several distinct issues together.
  • Highlight the main message of each slide clearly, e.g. by using bold font or a different colour for the main keywords.
  • Do not use an excessive amount of colour (so that attention is not distracted from the main message), and choose colours for maximum contrast (e.g. do not use yellow or light green letters on a white background, or brown letters on a black background).
  • Limit the use of transitional effects (whose behavior on different computers is not always predictable) to a minimum.
  • Use large graphics with thick lines and large markers (dots). Always check that the axis labels are clearly visible, legible and intelligible.
  • Provide units of measurement for all quantitative items (including axis labels), and indicate error bars where possible.
  • Time your presentation so that you can finish within the time limit while talking at a moderate pace. Typically, prepare one slide per minute.